Company Renewals, Customs & Annual Compliance in Nepal
The annual compliance a Nepali business owes
Under the Companies Act 2063, every company must file its audited financial statements and annual return with the Office of Company Registrar within six months of the fiscal year end, and keep the registrar updated on changes to directors, shareholding, addresses, and capital. Registered firms must renew with the Department of Commerce, and NGOs must renew at the District Administration Office and Social Welfare Council each year.
Miss these and the consequences compound: escalating late fees, blacklisting by OCR, frozen ability to make changes or borrow, and eventually the risk of the entity being struck off. Most of the messy company problems we untangle started as a missed renewal nobody noticed.
What we handle
- Annual return filing with OCR — audited financials, shareholder details, and prescribed forms
- Updates to OCR records — director changes, share transfers, address changes, capital increases, MOA/AOA amendments
- Firm registration renewals (sole proprietorship and partnership) with the Department of Commerce
- NGO renewals — District Administration Office renewal, Social Welfare Council affiliation, and project approvals
- Tax clearance certificates from the IRD for renewals, tenders, and banking
- Ward/municipality business registration and renewal
- Customs agency support for importers and exporters — documentation, EXIM code registration, and clearance coordination at Bhairahawa (Belahiya) customs
- Industry registration and renewals with the Department of Industry / provincial industry offices
The compliance calendar we run for clients
| Filing | Authority | When |
|---|---|---|
| Audited financials + annual return | OCR | Within 6 months of fiscal year end |
| Income tax return | IRD | Within 3 months of fiscal year end (extendable) |
| Firm registration renewal | Department of Commerce | Annually |
| NGO renewal | District Administration Office / SWC | Annually, before expiry of registration |
| Ward business registration | Local municipality | Annually |
| EXIM code renewal | Department of Customs | Annually |
Customs and cross-border trade support
The Butwal–Bhairahawa corridor is one of Nepal's busiest trade routes, with the Belahiya border point and the Bhairahawa dry port handling a large share of Nepal–India commerce. For importers and exporters we handle EXIM code registration, coordinate customs documentation and clearance, and keep the VAT and excise records that customs activity generates reconciled with your books — so what crossed the border and what's in your accounts always match.
Never track a deadline again
Compliance clients go onto our internal calendar: we track every renewal and filing your entity owes, prepare documents ahead of time, and tell you what we need instead of the other way around. One fixed annual arrangement, zero missed deadlines.
Frequently asked questions
What happens if a company misses its OCR annual filing?
OCR levies late fees that escalate with the length of the delay, and a persistently non-compliant company can be blacklisted — blocking share transfers, director changes, and loans — and ultimately struck off. Back-filing is almost always possible; the sooner it's done, the smaller the fine.
My company has been inactive for years. Can it be revived?
Usually yes. We reconstruct the missing accounts, complete the pending audits, back-file the annual returns and tax returns with the accumulated fees, and bring the company current. If reviving isn't worth it, we handle formal deregistration instead — cheaper than letting fines grow forever.
What is a tax clearance certificate and when do I need one?
It's the IRD's confirmation that your tax filings and payments are current. Banks ask for it when lending, public tenders require it, and several renewals depend on it. We obtain it as part of keeping your annual filings current.
Do you handle customs clearance at Bhairahawa?
We provide customs agency support for the Bhairahawa/Belahiya border point and dry port — EXIM code registration, import/export documentation, duty computation review, and coordination of clearance — integrated with your VAT and accounting records.
How do I close a company I no longer need?
Voluntary deregistration requires clearing tax liabilities, completing pending audits and filings, and applying to OCR for removal. It takes some months, but ends the annual obligations permanently — far better than abandoning the company and letting penalties accumulate against its directors.
Related services
Company Registration (OCR)
Register a company in Nepal: name reservation, Pvt. Ltd. / partnership / NGO registration, PAN & VAT setup, and all paperwork with the Office of Company Registrar.
Learn moreStatutory Audit
Annual audit report for your Pvt. Ltd. or Public Ltd. company by experienced auditors — accurate, independent, and accepted by OCR and IRD.
Learn moreIncome Tax, VAT & PAN
Income tax returns, VAT returns, TDS filing, and PAN registration with the Inland Revenue Department — on time, every time, with no penalties.
Learn moreAudit due? Registering a company? Let’s sort it this week.